Calendar Item Search

Usage and Key Features

Use this report to obtain an overview of appointments and meetings and calculate the occupancy rate of meeting rooms.

Scans Outlook calendars to retrieve details of appointments and meetings, including duration, attendees, and allocated resources, offering a comprehensive view of scheduled activities.
Allows for the selection and grouping of mailboxes based on specified attributes, facilitating organized analysis tailored to specific criteria.
Enables the filtering of meetings based on issues or the number of attendees.
Provides flexibility to adjust the level of detail from an overview of mailbox content to a comprehensive list of all meetings and appointments.
Calculates mailbox occupancy during working hours, offering valuable insights into room mailbox activity and utilization, which can be particularly beneficial for analyzing meeting room usage and availability.

Illustrated Use Cases

Intuitive Room Mailbox Statistics: Tracking Meeting Room Utilization Trends

The Calendar Item Search report lets you generate detailed Room Mailbox utilization statistics for all versions of Microsoft Exchange including Exchange Online (Office 365). It can also calculate the occupancy rate of Conference Rooms based on the duration of meetings within business hours.

Screen Copies

Select all Room Mailboxes in one click

Sample Report: Calendar items in the Support Mailbox

This sample report shows the meetings positioned in the Support Mailbox Calendar with their date, duration, number of attendees, recurrence and subject.

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