Item Breakdown by Age

Usage and Key Features

Use this report to see at a glance where and when archiving is needed.

Presents a breakdown of Outlook items categorized by age ranges.
Enables the selection and grouping of mailboxes based on attributes, facilitating customized analysis.
Allows for the selection of specific folders with or without sub-folder.
Provides the capability to filter Outlook items by properties, enabling targeted analysis based on specific criteria such as sender, recipient, or message importance.
Users can customize age ranges to suit their analysis needs.
Offers the choice to display the report data as a histogram or pie chart.

Illustrated Use Cases

Measure the volume of old emails to free up space

This article explains how to obtain a breakdown by age of the Outlook items stored in user mailboxes. This feature can be especially valuable if you want to encourage your users to archive their oldest emails for migration to Office 365.

Screen Copies

Item Breakdown by Age as a Histogram

Sample Report: Item Breakdown By Age as a Pie Chart

This sample report shows in a pie chart the distribution by age, from 1 week to more than 2 years, of Outlook items contained in a selection of mailboxes.

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