Find Specific Messages

Usage and Key Features

Use this report to extract *this* particular message from your Exchange recipient traffic (mailboxes, public folders, distribution groups) by filtering it by keywords, number of correspondents, or size.

Enables users to search for messages based on various criteria such as subject line, size, or number of recipients, providing flexibility in message retrieval.
Allows for the selection and grouping of mailboxes by attributes to streamline the search process.
Facilitates filtering of correspondents by domain, email address, or attributes to pinpoint specific message sources.
Provides the option to generate a top list of messages meeting specific criteria, such as the largest messages or those sent to the most recipients, for focused analysis and management.
Offers the flexibility to adjust the level of detail in the report, from a summary view to a detailed breakdown of each filtered message, catering to user preferences.

Illustrated Use Cases

How to track specific messages in your email traffic

If you must search for THIS specific message in your Exchange mailbox traffic, and you are restricted to 7 or 30 days by the default Microsoft reporting tools, then Promodag Reports can help you find it quickly and effectively. This post describes how to do it.

Is your Exchange system GDPR compliant?

This post explains how to use Promodag Reports as part of controls related to the right of prior consent, the right to data portability, the right to be forgotten, the protection of personal data against data leaks in accordance with the GDPR.

Office 365 message classification now available

The traffic events retrievable through the PowerShell Get-MessageTrace command contain the delivery status of received messages: delivered, filtered as spam, quarantined, failed delivery. It is now possible to display this status in the Find Specific Messages report and also to export it in CSV format in most of the other reports on email traffic.

Screen Copies

Filter messages by Subject line

Filter messages by recipient count

Sample Report: Messages Whose Subject Line Contains "Suspicious"

This sample report shows all messages whose subject line contains the string *SUSPICIOUS*.

Download - File size: 76KB