Mailbox Storage Information

Usage and Key Features

Use this report to find out which mailboxes are too large, inactive, or beyond their storage quotas.

Users can see mailbox sizes, item counts, and quotas to understand storage usage clearly.
The report highlights the top mailboxes based on size and item count to focus on high-impact areas.
Users can select and group mailboxes by different attributes for customized analysis.
Filtering options allow users to narrow down mailboxes by size, item count, or limit status. This feature helps in identifying large mailboxes or those close to their storage limits.
The report can be presented as a table, a pie chart or both.

Illustrated Use Cases

Monitor mailbox size variations

Measuring the increase in mailbox size is not an easy task as Exchange does not keep a history of it. You can overcome this limitation with Promodag Reports and this article explains how to do it.

List stale recipients in Exchange

This post explains how to detect inactive Exchange recipients such as mailboxes, distribution groups or contacts in on-premise Exchange or Exchange Online. This work can be particularly useful if you are planning to migrate to Office 365 in the near future or if you simply want to clean up your directory.

Screen Copies

Mailbox Storage with Quotas

Mailbox Storage per Server

Report Sample: Top 5 Mailboxes Grouped By Organization Type

This report shows the top five Office 365 and on-premises mailboxes in a hybrid environment.

Download - File size: 70KB