Promodag Blog

Discover how to effectively trace emails sent to external domains in Exchange Online for enhanced security and compliance monitoring. While Microsoft's native tools like Message Trace and Compliance Search offer basic functionality, they fall short with limited data retention and poor reporting capabilities. Learn why Promodag Reports provides superior email traffic analysis with long-term data retention, advanced filtering, and professional reporting features that transform raw Exchange data into actionable business insights.

Office 365 mailbox size reporting is essential for preventing storage issues, controlling costs, and maintaining optimal performance. Organizations can use Microsoft 365 Admin Center for basic needs, Exchange Admin Center for real-time data, or PowerShell scripts for advanced automation and detailed reporting. Native Office 365 tools have limitations including restricted historical data, no automated alerting, and time-intensive manual processes. 
Professional solutions like Promodag Reports provide unlimited historical data, automated reporting, and advanced analytics that go beyond built-in tools.

Promodag Reports v14.1 is an interim update introducing key new features such as support for Get-MessageTraceV2, import of new attributes and optimized permissions import. This update also delivers improved performance through support for .NET 9, more efficient recipient search and SharePoint export now focused exclusively on SharePoint Online. Finally, support for SQL Server 2008 R2 is no longer provided in accordance with Microsoft's product lifecycle policies.

The Promodag solution streamlines the migration process by automatically linking old mailboxes to new Office 365 accounts, ensuring seamless recipient management and uninterrupted linking to groups. It also provides a tool for transferring historical message data, viewing detailed recipient properties and quickly searching for users across the organization. In addition, powerful message listing and filtering functions enable you to check that messages have been correctly transferred from migrated mailboxes. 

Promodag Reports v14 now allows users to select and group Exchange mailboxes by Office 365 license type. Users can easily filter mailboxes by license type through the Selection tab and organize results using the Group tab in any report template. This feature helps organizations optimize licensing costs by identifying underutilized licenses and providing clear visibility into license distribution across their Exchange environment. 

Promodag Reports allows you to create and manage custom stylesheets and add your company’s logo to your reports, resulting in professional and visually appealing documents.

With Promodag Reports, detect unnecessary distribution groups by extracting the list of unused groups over a specific period, the list of recent messages sent to these groups, then the list of memberless groups, and retrieving their owners' addresses for confirmation before deleting their groups. This systematic approach streamlines the process of eliminating distribution groups while preserving data security and communication with users.

The latest major release of Promodag StoreLog freeware provides secure access to Microsoft 365 resources, faster import of large Exchange Online message tracking logs and support for the latest Microsoft systems.

The ApplicationImpersonation role is about to be removed from Exchange Online, so we encourage you to switch from user-based authentication to certificate-based authentication.

The Inbox Rules report allows you to extract on-the-fly the list of rules enabled on a mailbox. We've just improved it by adding an option for filtering different types of rules.

The Message Attachments report not only measures the volume represented by attachments in mailboxes and breaks it down by file extension, but also lists these attachments individually and extracts the list in CSV format.

An option for choosing different color palettes to apply to Promodag Reports charts has been added in version 14.0.0091.