Mailbox and Public folder Content Reports

This is the base template for exploring the content of mailboxes in the broadest sense of the term. It comes with a highly flexible set of options, such as: Recipient selection by attribute, for example Department, OU, or Server, Aggregation of recipients by attribute, Adjustable levels of detail to cover most requests from management: you can get a total per mailbox only, or drill down to the detail level of the folder, or of the item. The capacity to extract custom properties into an Exploring form (xml format), and then to export that tailor-made report as a CSV file, makes it a definite asset for the Exchange administrator.

Have you ever wondered how many items users stored in their Deleted or Sent items folders? Run this report against a selection of mailboxes and determine how much space you could save by telling users to archive or delete some of their emails.

Get the most out of Outlook Calendars and list appointments and meetings with detail of attendees, duration and used resources. Scan the Calendar of Room mailboxes and calculate their individual occupancy rate.

List all mail-enabled users who have specific permissions on the selected mailboxes, in other words their delegates.

This report is complementary to Recipient Delegate Permissions. It lets you list in detail the various permissions granted on users' mailbox folders.

Count messages sent by delegates " on behalf of" another mailbox in the Sent Items folder of the delegator's mailbox.

If you suspect that some mailboxes may host large or dubious attachments, take advantage of the advanced build-in filtering functionalities of this report. Search, filter and track specific file extensions attached to particular Outlook item types that are located in definite mailbox folders.

Measure the activity level of a group of staff, for example salespeople or Customer Service executives, by generating metrics on response time. Get an a simple overview of actions performed on messages in that mailbox, such as items marked as replied or forwarded, and the average response time, or get down to the details and list each item and each action last performed on it.

This report complements Message Response Times by displaying message response time at custom time intervals in a graph. Messages are distributed between 4 types of actions: Forward, Reply to sender, Reply to all, No action.

Map out the structure of mailboxes in a simple way: select mailboxes, group them by Mailbox, Department or any other attribute depending on the outcome you want to achieve , and get a histogram showing the relative weight of the Inbox, Sent items, Calendar and other standard mailbox folders.

Gauging the amount of oversized items stored in users' mailboxes is about as simple as it gets: select mailboxes, group them by Mailbox, Department or any other attribute depending on the outcome you want to achieve , and get a histogram showing the distribution of Outlook items by custom size intervals.

Get a reliable pictures of the quantity and cumulated size of old items stored in users' mailboxes: select mailboxes, group them by Mailbox, Department or any other attribute depending on the outcome you want to achieve , and get a histogram showing the distribution of Outlook items by custom age intervals.

Mailbox Content Summary is a must-read report to prepare archiving. It delivers a clear and compact overview of mailbox content, including number of folders, average size of items, number and size of total vs. unread items per custom age interval.

This report lists the enabled Inbox rules for the selected mailboxes and the corresponding actions.

This smart report lets you quickly estimate how much space you could save by excluding a set of folders from an entire group of mailboxes, and showing the ranking they would reach against your storage quotas.

This is the companion report to General Mailbox Content. Explore the content of public folders in the broadest sense of the term. The report comes with adjustable levels of detail to cover most requests from management: you can get a total per public folder only, or drill down to the detail level of the item. The capacity to extract custom properties into an Exploring form (xml format), and then to export that tailor-made report as a CSV file, makes it a definite asset for the Exchange administrator.

This is the companion report to Mailbox Folder Size. Run this report against a selection of public folders and determine how much space you could save by telling users to archive or delete some of their emails.

This reports lists in detail the various permissions granted on public folders.

This is the companion report to Message Response Times. Measure the activity level of a group of staff, for example salespeople or Customer Service executives, by generating metrics on response time. Get an a simple overview of actions performed on messages in that public folder, such as items marked as replied or forwarded, and the average response time, or get down to the details and list each item and each action last performed on it.